A cash advance is an authorized payment of money (via check or direct deposit) by the University to an individual for upcoming travel expenses.有访问权限的员工 到一个大学采购卡鼓励使用该卡支付允许的旅行费用。
Cash advances are considered a loan.通过填写以下内容来偿还贷款Travel Expense Report。 Disposition of advances must be accounted for within two weeks of completed travel via the submission of a Travel Expense Report for non-employees and via a Concur Travel 员工费用报告。 Any unused amount must be returned to the University 通过出纳室(using the Cashier's预借现金存款表) 或在线非学生付款门户。 The report would include a receipt for the return of the monies.预支现金将 not be issued to individuals who have an outstanding balance with Michigan Tech.现金 advances which haven’t been submitted on an expense report or repaid, more than 120 days after the last day of business travel, will be deducted from the recipient’s 未来的薪水。
申请预支现金
员工预支现金的请求是通过在中提交请求报告来完成的已转发以供批准。可以在以下位置找到更多信息同意网页。非雇员的预付款请求应在以下时间提出：申请预支现金至少由系主任/主席/主任或上一级批准的表格 权限级别。
A cash advance to or on behalf of a non-University individual (non-employee and non-student) will only be issued upon the specific written pre-approval of the appropriate Provost/Vice President, which is to be attached to the Request for Cash Advance form.这个表格 is to be signed by the traveler and an employee of the University (department chair 或更高）。 The employee(s) signing the form will be held responsible for proper accounting.
程序
The employee who is responsible for obtaining an advance for a non-employee, when 授权后，必须执行以下操作：
- 完成a申请预支现金.
- 包括旅行者的姓名、身份证号码、邮寄地址、部门和 金额
- Select payment type
- 请说明是否应通过支票或直接存款支付金额。如果应付 通过支票，表明支票是应保留以供领取还是发送至部门
- 记下目的地
- 填写出发日期和返回日期
- 包括资助差旅费的大学索引。
- 表明旅行的商业目的
- Explain the benefits derived from the travel
- 获取表格上的签名：
- 旅客签名
- 系主任、系主任、主任或更高级别的签名
- Email the request to金融服务和运营在travel@mtu.edu
- 保留一份副本作为部门记录。
- 在纸上报告任何现金预付款差旅费用报告旅行完成后。